If you organise things for free, your tools should be free too
GaiaHunt is free for charities, non-profits, schools, scout groups, sports clubs, and neighbourhood associations. Same platform companies pay for. No catch, no time limit.
How to get set up
No forms, no review committee. Email us and you are in.
Tell us who you are
One short email with your group's name, what you do, and where. A flyer or a website link helps.
We turn it on
Usually same day, sometimes the next morning. You get full access with no usage caps.
Run your hunt
Pick a public one, copy and adapt it, or build yours from scratch with GaiaGuide. We are around if you need a hand.
Who this is for
If your group sits in any of these shoes, you qualify.
Registered charities & ASBLs
Fundraisers, awareness walks, supporter events. Anything where people pay nothing or pay you.
Schools & universities
Field trips, orientation week, student associations, language exchanges, parent committees.
Scouts, guides & youth groups
Heritage days, badge work, summer camps, end-of-term outings. Indoor backups for rainy days included.
Sports clubs & hobbyists
Running clubs, photography meet-ups, history walks, language tandem nights. Anywhere a group walk fits.
Neighbourhood & residents' associations
Street parties, heritage tours, local welcome events for new residents. Get people talking to their neighbours.
Parishes, faith & cultural groups
Youth events, congregation outings, cultural heritage walks. Open to all faiths and none.
Build a hunt that fits your group
Describe your people, your patch, and what you want them to come away with. GaiaGuide writes the whole thing.
Parish youth group, 25 kids aged 11 to 14, Sunday afternoon in Ghent. Want it linked to the city's medieval history but not a lecture.
Mapped 5 checkpoints in the Patershol area. Each one is a small mystery: missing saint statue, hidden gargoyle, that kind of thing. 70 minutes walking, ends at a square with benches and an ice-cream van.
Groups already running on it
Real organisers, real Saturdays.
Our scout group ran a hunt across town as part of a heritage day. The kids did not realise they were learning anything until afterwards.
We used it for our supporter event. Built the whole thing in an evening. People donated more on the way home than they would have at a sit-down dinner.
I run a small running club. Used GaiaHunt to plan a city-history loop instead of our usual route. It is our most-asked-for evening now.
Quick questions
Is it really free? What is the catch?
It is really free. We use the platform ourselves with our local club, so we know what it costs to run, and we would rather have charities and schools using it than not. Companies pay; you do not.
Do I need to be a registered charity?
No. Schools, scouts, clubs, residents' committees, and informal community groups all qualify. If you organise something not-for-profit and you can show us what your group is, you are in.
How do I prove who I am?
A flyer, a website, a Facebook page, a school or club name we can look up. Whatever is easiest. We are not running a paperwork operation.
Are there any usage limits?
No. Run one event a year or one a week. Same access companies get.
Can I use my own logo and branding?
Yes. Add your group's name, logo, and colours. Especially useful for school days and association events.
What if my group's category is not listed?
Email us. If you organise things for free for other people, you probably qualify.
Send us one email
Tell us your group, what you do, and roughly when you would like to run something. We will set you up.